If your data is already in a computer, we can save you time by converting it into PastPerfect for you. There is no need to manually reenter this data. We charge $80 per hour for conversion services. The cost of a full conversion can range from as little as $85 for importing a single table to around $2000 for moving an entire relational database into PastPerfect. Factors that determine the price include the number of files, the number of records, the number of data fields, whether you have images to include, and the amount of information you can provide about the data. Depending on the number of clients requesting conversion services, the complete process can take from four to ten weeks to complete.
Getting a free quote
If you send us a copy of your data, we will give you a free quote for conversion. If you would like images included in your conversion, we will need a sample of 10-15 images. You can send the files to us on CD, DVD, flash drive, zip disk, 3 1/2" diskettes, or via email attachment. Or for faster service, we can provide you instructions for copying your files to our FTP site. We can assist you in assembling your data and sending it to us for the quote. The price quote generally takes a week to complete.
Please note that we cannot give you a price quote based solely on the number of records you have. We require a copy of your data, or a sample of it, in order to give you a quote. Conversions are billed seperately and are not included as part of your software purchase or annual support.
Common data formats
Some of the data formats that we have converted include: Access, ARGUS, ASCII, dBase, DonorPerfect, Excel, FileMaker Pro, GiftMaker Pro, GiftWorks, Heritage Sentinel, InMagic DB/Textworks, iO, MARC, MCMS, Minaret, MIMSY, Paradigm, Paradox, Q&A, Raiser’s Edge, Re:discovery, SNAP! for DOS, SNAP! for Windows, WordPerfect, MS Works, and Virtual Collections.
Export Formats and Instructions
Please note, you do not need to export data from the following formats: Access, ASCII, dBase, DonorPerfect, Excel, FileMaker Pro, MARC, MCMS, Paradox, WordPerfect, and MS Works.
The following is a list of some common programs and the format to which you will need to export the data. If instructions are not available here, please contact your current software program’s technical support. The goal of these exports is to get your data into a non-proprietary standard format that can be imported into PastPerfect.
Accession (Mac or PC based) – Export to ASCII text (tab or tilde “~” delimited) Click for export instructions
ARGUS – Export to ASCII text (tab or tilde “~” delimited) or Access. Please note that to export data, you may need the PowerBuilder add-on.
GiftMaker Pro – Export to Excel or ASCII text (tab or tilde “~” delimited) Click for ASCII text export instructions
GiftWorks – Export to Excel or ASCII text (tab or tilde “~” delimited)
Heritage Sentinel – Export to Access
InMagic DB/Textworks – Export to ASCII or Access
iO – Export to both Excel and ASCII text (tab or tilde “~” delimited)Click for export instructions
Minaret – Export to MARC or ASCII text (tab or tilde “~” delimited)
Paradigm - Export to ASCII text (tab or tilde “~” delimited) Click for export instructions
Q&A and SNAP! for DOS – Click for information about the files needed
Raiser’s Edge – Export to Excel or ASCII text (tab or tilde “~” delimited)
SNAP! for Windows - Export to both Excel and ASCII text (tab or tilde “~” delimited) Click for export instructions
If you have questions or problems exporting your data, please contact your software program’s technical support.
To ensure that you receive the best possible price and that your data is converted to your specifications, we recommend that you include a data map with the data you send us for conversion. Click here for information on creating a data map. Here are some sample data maps in Excel from common programs that you can use to start you off: