You can also search each catalog (Objects, Photos, Archives, Library, and Contacts) independently. These searches can be done within the catalog screen by pressing the Query button in the Navigation Bar. These single catalog queries are identical to the All Catalog queries described above, except that all fields within that catalog are available for searching, not just the fields common to the four catalogs.
The first step is to use the Field and Condition drop-down menus and enter a Value. Click Add to Statement to begin creating the filter statement to select records. Add additional filters to the statement as required, and click Run Query to Select Records. The Query Results will appear in a grid on the bottom half of the screen. You then have all the options for saving, viewing, printing and exporting the results.
TIP: You may choose the fields that are available in the Field drop-down menu and in the Query Results by going to the Main Menu | Setup | Query Fields section.
The Quick Find button allows you to search for a particular Object ID or Contact ID number right from the Main Menu. This feature is especially helpful if you know the Object ID number of the item you want to find, but you are not sure in which catalog the item is located. The Quick Find will search through the Objects, Photos, Archives, Library and Contacts catalogs.
To begin your search, click the Quick Find button on the Main Menu. Enter the Object ID or Contact ID number you are looking for in the blank line. Or, if you have a barcode label printed with the Barcode Printing or Inventory Manager Upgrades, scan the barcode with a barcode scanner. Check the box or boxes for the catalogs you want PastPerfect to look in for the number. Then click Find.
When the record is found, the catalog containing that record will be opened and the item's record will appear on the screen. You can begin working with that record and continue to work in that catalog, the same as if you had opened the catalog directly from the Main Menu.