Step 12: Set Up Spell Checking

PastPerfect comes with a preloaded dictionary that can be used to spell check your data entry. To spell check a record, simply click on the Spell button at the top of the screen. You can customize spell check to check only certain fields.

To open the Setup Spell Check screen, go to the Main Menu and click on Setup, then click on Spell Check from the drop-down menu. The screen has 12 data tables listed on the left under Tables, one for each screen that has a Spell Check button.

Setup Spell Check

First click the radio button next to the table for which you want to change the spell check fields. In the middle column, Available Fields, you will see the names of all the fields in that catalog. On the right is the Fields to Include in Spell Check column. This column lists the fields that are currently selected to be spell checked.

To add a field from the Available Fields column to the Fields to Include in Spell Check column, double click on the field. It will be added to the list on the right. To remove a field from the Fields to Include in Spell Check column, double click on it.

To remove all the fields from the list of Fields to Include in Spell Check, click the Clear All Fields from Selected Table button under Actions on the left. To add all fields to the list of Fields to Include in Spell Check, click the Spell Check All Fields from Selected Table button under Actions on the left.

You may also add or delete words from the dictionary. Click the Dictionary Management button to view the screen to edit the dictionary. To improve the speed of spell checking, the dictionary is divided into three sections: Short Words (1-8 letters), Medium Words (9-12 letters), and Long Words (over 12 letters). To add a new word, click on the Add Word button. The new word will automatically be placed in the correct dictionary section. To delete a word from the dictionary, click on the word so it is highlighted, then click the Delete Selected Word button.

Words can also be added to the dictionary during the spell check process. If a word is encountered that is not in the dictionary, you will be given the option to add the word.