Select Fields for Public View

This accordion is where you can select which fields will display on your public site and the order the fields will appear on your records. In addition, you can set the sort order for records in search results. Each record type (Objects, Photos, Archives, Library, People, Sites, Container List, Exhibits, and Images) has its own set of fields to select from. Certain fields that contain value or location information are not available for public view.

 

Field order is an important consideration because it defines what the hyperlink will be to access the record. The first three fields you select will display in the search results, and the first two fields will be the hyperlink to access the record on the search results pages. In addition, the first field will display as the hyperlink text below the image on Random Images. We recommend selecting fields for the first and second positions that have data in at least one of those fields for all of your records. If there is no data in those fields for a specific record, "View Record" will be used as the hyperlink instead.

 

All selected fields are searched when a visitor performs a keyword search on your public site. If you wish to exclude a field from being searched, put a check in the box under Exclude from Keyword Search for that field. For example, if you select to share the Copyrights field, which may be the same text across all shared records, you may want to exclude this field.

 

You can set the order records appear in search results by changing the Sort by field and choosing either ascending or descending order. By default, records are sorted in Record Order, which is the order in which records were entered into your software. This setting also adjusts how Associated Catalog Records are sorted on Exhibit, People, Site, and Search Term records.

 

Add Fields

  1. Click "Edit" at the top of the Public Site Settings screen
  2. Click the Select Fields for Public View Accordion to expand it
  3. Select the tab for the record type you want to modify
  4. In the "Don't include these fields" column, click once on a field you would like to add
  5. Click the right arrow button to move it from the left column to the "Include these fields" column on the right
  6. Repeat for any additional fields
  7. Click "Save" at the top of the screen

Remove Fields

  1. Click "Edit" at the top of the Public Site Settings screen
  2. Click the Select Fields for Public View Accordion to expand it
  3. Select the tab for the record type you want to modify
  4. In the "Include these fields" column, click once on a field you would like to remove
  5. Click the left arrow button to move it from the right column to the "Don't include these fields" column on the left
  6. Repeat for any additional fields
  7. Click "Save" at the top of the screen

Order Fields

  1. Click "Edit" at the top of the Public Site Settings screen
  2. Click the Select Fields for Public View Accordion to expand it
  3. Select the tab for the record type you want to modify
  4. In the "Include these fields" column, click once on a field you would like to move
  5. Use the up and down arrow buttons to move the selected field to the desired position or click the field and drag it into the desired position
  6. Repeat for any additional fields
  7. Click "Save" at the top of the screen

Change Sort Order

  1. Click "Edit" at the top of the Public Site Settings screen
  2. Click the Select Fields for Public View Accordion to expand it
  3. Select the tab for the record type you want to modify
  4. In the Sort by drop-down menu, select the field you want records to be sorted by in search results
  5. Select "Ascending" or "Descending"
  6. Click "Save" at the top of the screen