Field Name

Description

Container

Record the container in which the item is stored.

Creator

Select the name of the creator of the item from the Creator Authority File. This field is linked to records marked as Creators within the People section of the program.

Date

Record the date when the item was created, if known. This date field may contain any combination of numbers and characters. This field can accommodate exact dates such as "12/12/2004" as well as approximate dates such as "Circa 1945."

Description

The Description field is used to write a detailed prose description of the container list item. There is no limit to the number of lines or the type of information recorded in this field.

Folder

Record the folder in which the item is stored.

Location

Record the location in which the container is stored.

Subjects

This field may be used to record the general subject matter of a container list item. The Subject field is controlled by a pre-populated authority file based on the Library of Congress Thesaurus for Graphical Materials (TGM).

Title

A word, phrase, character, or group of characters that names the container list item.

Year Range from

The first field in the Year Range is used to record the earliest possible year in which the item was created. This field should be populated with a four-digit year.

Year Range to

The second field in the Year Range is used to record the last possible year in which the item was created. This field should be populated with a four-digit year