Including People Biography Records

Concept

Sharing People Biography records online can help your web visitors further explore your collection. Accessed through Browse by Term, Advanced Search, or as links on catalog record pages, People Biography records will display any People fields you have selected to share online. There will also be a list of Associated Records for this person.

People Biography Record Online

Including People Biography records on your PPO site is optional and you may choose to exclude all or certain People Biography records from displaying online. Similar to the catalog records, each People Biography record in PastPerfect has an Include in Web Export checkbox that can be selected or deselected.

People Biography Record in PastPerfect highlighting Include in Web Export checkbox

Our recommendation is that you include all People Biography records associated with the catalog records you have online. Be sure to select fields to include for your People Biography records or else they will not display online. Including at least the Name field will allow your web visitors to easily view other records related to that person. This article provides the steps for our recommendations.

Task

To include all People Biography records associated with online catalog records, follow these steps:

  1. Click the PastPerfect Online button from the Main Menu.
  2. Click the Next button.
  3. On the Select Data Fields to Include screen, click the Objects tab.
  4. Double click on People in the Available Objects Fields list. This will move the field to the Fields to Include in Web list.
  5. Repeat steps 3 and 4 for each catalog.
  6. Click the People tab and select which fields of data from the People Biographies database you wish to share online. We recommend having at least the Name field selected.

    Select Data Fields screen with People tab selected

  7. Click the Browse Files Before Publishing button on the left.
  8. Click the People tab.
  9. Click the Include All People in Web Publishing button.

    Browse Files Before Publishing screen highlighting Include All People button

  10. Click the Yes button, and then click the Next button.
  11. On the Create Web Publishing Files screen, click the checkbox for Export Only Affiliated People under section 8. This will deselect any People records that are not connected with catalog records selected for the web.

    Create Web Publishing Files screen with Export only Affiliated People highlighted

  12. Click the Create Files Now button.
  13. Click the Next button.
  14. Click the Upload Data and Images to Website button.

References