Field Name

Description

Condition

The Condition field is used to best express the overall condition of the item. This field is controlled by an authority file.

Condition of Materials

Enter the condition of the materials making up the item. This field is controlled by an authority file.

Condition of Parts

If the item has more than one part, enter information about the condition of the parts. This field is controlled by an authority file.

Condition of Structure

Structure can be defined as the interrelation or arrangement of parts in a complex entity. Use this field to enter information about the condition of the underlying structure that forms the item. The structure may be chemical as in a ceramic object or mechanical in objects that are constructed such as furniture. This field is controlled by an authority file.

Condition of Surface

Surface can be defined as the finish, paint, patina, varnish or weathering on the surface of an item. Use this field to enter information about the condition of the surface. This field is controlled by an authority file.

Conservator

Record the name of the conservator responsible for the restoration, cleaning, or repair of an item. This field is controlled by an authority file.

Damage Information

Describe the injury, loss, defect, or occurrence of a change for the worse that affects the item. It may be possible to determine whether the damage is biological, physical, or chemical in nature. Describe the damage in terms of color, shape, odor, location and/or other physical properties. Further, describe the extent of the damage. Some damage can be easily measured, such as a tear or loss. Damage that cannot be conventionally measured such as foxing, yellowing, tarnishing, bloom, etc. may be described in the following standardized degrees of severity: negligible, slight, moderate, marked, and extreme. For paintings, prints, and other works on paper as well as for 2 dimensional items such as photographs and documents, it is helpful to divide the item into quadrants or zones and describe the damage by zones. For example, top left, top center, top right, center left, center, center right, bottom left, bottom center, bottom right.

Date of Report

Enter the date on which the report was created.

Description of Condition

Enter a description of the condition of the item. This is an unlimited field.

Estimated Completion Date

Enter the expected date for the completion of restoration, repair, or cleaning of the item.

Estimated Cost

Enter the expected cost for the restoration, repair, or cleaning of the item.

Mechanism Operation

If the item has moving parts, enter information about the condition of the mechanism.

Parts Missing

List any parts that are missing from the item.

Report Created by

Enter the name of the person who created the condition report. This field is controlled by an authority file.

State of Cleanliness

Describe the cleanliness of the item. This field is controlled by an authority file.

Type of Report

The Type of Report field is used to indicate a specific type of Condition Report. This field is controlled by an authority file.

Work Required

Use this field to detail the nature of the work required to repair or restore the item.