Including Exhibits
Including Exhibits on your Public Access site can provide a different way to access your collections. By creating exhibits of particular records, online visitors can virtually access your curated exhibits without having to perform searches. Accessible from the Exhibits navigation button, Exhibit records will display any fields from the Exhibits database you have selected to share online. There will also be a list of the catalog records on that exhibit if they are selected for your public site.
Select Exhibit Records
Including Exhibit records on your Public Access site is optional, and you may choose to include all or certain Exhibits on your public site. Similar to the catalog records, each Exhibit record has a Public Access check box that can be selected or deselected. By default, when you select an Exhibit record to be included in Public Access, all images associated with that record are also selected to display on the public site. It is possible to deselect individual images on the Image Management screen.
Select Records Individually
1.Locate the Current Exhibit record you wish to include on your public site
2.Click "Edit" at the top of the screen
3.Put a check in the Public Access check box
4.Click "Save" at the top of the screen
Select Records Using a Query
1.On the Exhibits Query screen, use the filter statements to narrow down the results
2.Click the "Public Access" button to select all resulting records for Public Access
3.Click "Yes" on the confirmation message
Deselect Records Individually
1.Locate the record you wish to remove from your public site
2.Click "Edit" at the top of the screen
3.Uncheck the Public Access check box
4.Click "Save" at the top of the screen
Deselect Records Using a Query
1.On the Exhibits Query screen, use the filter statements to narrow down the results
2.Click the "Deny Public Access" button to deselect all resulting records
3.Click "Yes" on the confirmation message
Deselect Individual Image
1.Locate the Exhibit record that has the image you want to remove
2.Click "Edit" on the record screen
3.Locate the image you want to remove
4.Click "Image Management"
5.Uncheck the Public Access check box
6.Click "Save" on the Image Management screen
7.Click "Save" at the top of the record screen
Select Exhibit Record Fields for Public View
Be sure to select fields to include for your Exhibits records or else they will not be accessible online. The first two fields will display as the hyperlink in search results.
Add Fields
1.Click "Edit" at the top of the Public Site Settings screen
2.Click the Select Fields for Public View Accordion to expand it
3.Select the Exhibits tab
4.In the "Don't include these fields" column, click once on a field you would like to add
5.Click the right arrow button. You should see the field move from the left column into the "Include these fields" column on the right.
6.Repeat for any additional fields
7.Click "Save" at the top of the screen
Remove Fields
1.Click "Edit" at the top of the Public Site Settings screen
2.Click the Select Fields for Public View Accordion to expand it
3.Select the Exhibits tab
4.In the "Include these fields" column, click once on a field you would like to remove
5.Click the left arrow button. You should see the field move from the right column into the "Don't include these fields" column on the left.
6.Repeat for any additional fields
7.Click "Save" at the top of the screen
Order Fields
1.Click "Edit" at the top of the Public Site Settings screen
2.Click the Select Fields for Public View Accordion to expand it
3.Select the Exhibits tab
4.In the "Include these fields" column, click once on a field you would like to move
5.Click the up and down arrow buttons to move the selected field to the desired position
6.Repeat for any additional fields
7.Click "Save" at the top of the screen
Change Hyperlink
1.Click "Edit" at the top of the Public Site Settings screen
2.Click the Select Fields for Public View Accordion to expand it
3.Select the Exhibits tab
4.In the "Include these fields" column, click once on a field you would like to use as the hyperlink
5.Click the up arrow button to move the selected field to either the first or second position
•The first and second positions appear as the hyperlink on Search Results pages.
6.Click "Save" at the top of the screen