PastPerfect Web Edition

PastPerfect Web Edition on desktop and tablet

The cloud-based solution combining the power of PastPerfect with the convenience of working online.

PastPerfect Web Edition is the affordable, cloud‑based software solution for organizations looking for a hosted collection and contact management software in one package. Work from your desk, inside a gallery, at an offsite storage location, or anywhere else that has internet access using your computer or tablet.

With PastPerfect Web Edition, you pay a low annual fee for the hosting of your data and images, based on the number of users and the amount of storage space needed. All maintenance and updates to the software are included with your annual fee, along with technical support.

For current PastPerfect users, Web Edition is an optional upgrade. A built‑in import tool brings your existing PastPerfect data, images, and multimedia files into the software, preserving the hard work you have done in the past.

We offer free trials to any organization considering Web Edition. For current PastPerfect users, we include a consultation with one of our Web Edition Specialists to review your data. Call 1‑800‑562‑6080 or email us for more information.

Live & On-Demand Demos

Join us for one of our live or pre-recorded webinars where we review the collections and contacts capabilities of Web Edition.

Screenshots & Intro Videos

Explore PastPerfect Web Edition through sample screen images and short, introductory videos.

Interactive Price Calculator

Easily estimate your first year and recurring, annual Web Edition costs using this interactive tool.

Feature Overview

Collection Management
Web Edition has numerous tools to manage your collection with ease, including accessions, loans, exhibits, and more. From archival, art, and archaeology to historic, ethnographic, and photographic collections, Web Edition is designed to manage all types and sizes of collections.

Contact Management
Track volunteers, donors, and members, and organize fundraising activities and campaigns with Web Edition. Post donations, print thank you letters, manage pledges, and record in-kind gifts. Send emails, produce mailings, and print letters and labels with built-in tools.

Easily identify items and reduce handling by attaching images of your artifacts to their catalog records. Further enrich your records by attaching audio or video files, PDFs, website links, and more. Multimedia files can be attached to all record types in Web Edition.

Find your records easily using Quick Search, Keyword Search, and Queries. Customize your query output fields, save results to Custom Views, perform actions, and print or export to CSV. You can also group, organize, and manage your records with Catalog or Contact Lists.

Users & Security
Ensure the integrity and security of your data through password-protected user logins and user-level restrictions. Control access to specific features and functions throughout the software by setting up Roles & Restrictions for your users.

Public Access
Expand the reach of your organization by sharing your collection records with the public. Only the records, data, and images you choose are shared in a searchable database for web visitors. Changes made to your site settings or records are available instantly.

New Technologies
Based on Microsoft SQL Server and a variety of cloud and web technologies, Web Edition offers users the ability to manage their collections and contacts using only a web browser. No need to worry about installing software or maintaining in-house servers.

Automatic Updates & Backups
Each night an automatic backup of your data is created and stored in Amazon Web Services. Updates are pushed out automatically, ensuring that you are using the latest revision of the software as soon as it is available.



1 User
5,000 Records
100 GB Storage
Public Access optional


10 Users
Unlimited Records
100 GB Storage
Public Access optional


20 Users
Unlimited Records
1,000 GB Storage
Public Access optional


40 Users
Unlimited Records
3,000 GB Storage
Public Access optional


Institutional Members of the American Association for State and Local History (A​A​S​L​H) receive a 20% discount on the majority of PastPerfect products and services.

One-Time Setup and Licensing Standard A​A​S​L​H
New User - Starter Package $375 $300
New User - Full/XL/2XL Package $1245 $996
Version 5.0 Upgrader - Starter Package Free Free
Version 5.0 Upgrader - Full/XL/2XL Package $375 $300
Annual Hosting and Support Standard A​A​S​L​H
Starter Package $745 $596
Full Package $870 $696
XL Package $1245 $996
2XL Package $2245 $1796
Public Access Annual Hosting Standard A​A​S​L​H
Public Access for Starter Package $250 $200
Public Access for Full Package $375 $300
Public Access for XL Package $750 $600
Public Access for 2XL Package $1500 $1200

Please contact our sales staff to order Web Edition by calling 1-800-562-6080 or emailing

A full price list for Web Edition can be found on our pricing page.

Public Access

Expand the reach of your organization by sharing your collection records through Public Access. Only the records, data, and images you choose are shared in a searchable database for web visitors. Changes made to your site settings or records are available instantly. Each Public Access site is customized to complement an organization's main website.